Exhibitor Frequently Asked Questions

GENERAL EXHIBITOR QUESTIONS

When:

September 13 - 14, 2022

Where:

Kentucky Exposition Center
937 Phillips Lane
Louisville, KY 40209

September 13 - 10:00 AM – 5:00 PM
September 14 - 8:00 AM – 4:00 PM

OUTDOOR Exhibitor Move-In
September 11 - 12:00 PM. – 5:00 PM
September 12 - 8:00 AM – 6:00 PM

INDOOR Exhibitor Move-In September 12 - 12:00 PM. – 6:00 PM
September 13 - 8:00 AM – 9:30 AM

OUTDOOR Exhibitor Move-Out
September 14 - 4:00 PM. – 8:00 PM
September 15 - 8:00 AM – 8:00 PM
September 16 - 8:00 AM – 12:00 PM

INDOOR Exhibitor Move-Out
September 14 - 4:00 PM. – 8:00 PM
September 15 - 8:00 AM – 12:00 PM

An Indoor Booth Space Includes:
(1) 6-foot table, draped table
(1) 8-foot-high back drape,
(2) 3-foot-high side drape (if applicable)
(2) Side chairs
(1) Wastebasket
(1) Exhibitor ID sign

Instructions on how to register your booth staff can be found here.

You can purchase extra exhibitor badges through the exhibitor portal. Once your allotted complimentary registrations have been used, the system will prompt you for payment for any additional registrations. Additional exhibitor badges can be purchased at a discounted rate of $350 per person.

Yes, the full Scrap Expo passes allotted with your exhibit package provide access to all general conference sessions pf the PPRC and networking meetings. We encourage exhibitors and sponsors to explore all of the programming that Scrap Expo has to offer.

Yes, there is a discounted room block set up at the Crowne Plaza Louisville at a rate of $152 per night and at the Hilton Garden Inn Louisville Airport at a rate of $145 per night. Information on how to reserve your room in the group room block can be found in your registration confirmation email or by clicking here.

A Certificate of Insurance, or COI, is a document used to provide information on specific insurance coverage. It includes important information from your insurance company, such as limits of coverage, policy number, certificate holder name, certificate holder address, effective dates, and additionally insured.

All Exhibitors are required to furnish a COI, at their own expense, of at least $1 million of comprehensive general liability insurance by Augsut 1st, 2022. More information about the COI can be found here.

No, all exhibiting companies will recieve a full attendee list with contact details approximately 3 business days after the event.

Yes! We have partnered with EventMobi to provide a mobile app for Scrap Expo. To download the app please click here, or search “Scrap Expo” in your phones app store.

We have created a promotional toolkit for exhibitors to use to promote their presence at Scrap Expo. Here you will find ads that can be edited with your logo, recommended copy and other materials that you are free to use to help promote your company’s booth at Scrap Expo. Click here to access to the toolkit.

An access link to the exhibitor portal has been sent to your email with your username and password. If you did not receive this email, please contact Kim Tabor at ktabor@gie.net and she will resend your log in credentials to you.

All company logos/descriptions on the exhibitor page have been provided to show management separately and have to be manually added to the website. If your logo is not appearing on the site, we have either not received it or it has just been sent to us and has not been added yet. While we aim to get all exhibitor logos added to the website as quickly as possible, logos can take up to 3 business days to be added to the conference website after they have been submitted to show management.

You can upload your company logo and description through the exhibitor portal. To access the exhibitor portal, click here.

Information on our suitcasing and outboarding policies can be found here.

Cancellation or reductions of exhibit space is required in writing or sent via email to conference@gie.net and the following cancellation fees apply.

Cancellations received prior to July 8, 2022, will receive a full refund minus a $100 administrative fee. Cancellations received after July 8, 2022 will receive a 50% refund on the total amount of exhibit space and sponsorship funds paid. Cancellations received after August 12, 2022, are non-refundable.

We’d love to hear about it! Please contact us at conference@gie.net.

EXHIBITOR SERVICES QUESTIONS

SFern Expo is the official show decorator for Scrap Expo. Fern Expo can be contacted at 800-774-1251 or 513-297-2371 or exhibitorservices@fernexpo.com

The Exhibitor Services Manual (ESM) will be available June 2022.

Drayage is the handling of shipments and collateral materials upon their arrival at the exhibit hall. This includes:

  • Labor and equipment to marshal the vehicles.
  • Labor and equipment to unload and deliver the materials to the booth and check the shipment against the Bill of Lading.
  • Labor and equipment to pick up the empty shipping containers and load them onto trucks for storage during the show.
  • Trucks and drivers to haul the empty containers to an off-site storage facility if necessary.
  • Rental of the off-site facility if necessary.
  • Trucks and drivers to return the empty containers from the off-site storage facility to the exhibit hall at the end of the show.
  • Labor and equipment to unload the empty containers from the trucks and redeliver them to the proper booths.
  • Labor and equipment to pick up the re-packed materials, check them against the shipping papers, and re-load them into trucks for outbound shipment.
  • Labor and equipment to marshal the vehicles during the outbound movement.

Furniture, utilities and services can all be ordered through the Exhibitor Services Manual (ESM).

No, electricity requests must be ordered through the Exhibitor Services Manual.

No the expo hall is not carpeted. If you are interested in adding padding or ordering carpet, you can do so through the Exhibitors Services Manual (ESM).

Wi-Fi is not provided by show management and must be ordered separately by the exhibitor through the wireless service provider. Information on how to order Wi-Fi for your booth can be found in the exhibitor services manual.

The deadline for advanced shipments will be available soon.

Your shipped materials will be delivered to your booth space at the start of your designated exhibitor set-up hours.

Exhibitor Services will come collect your boxes before the start of the show one September 13th. They will then redistribute your boxes back to you starting at 4:00 PM on September 14th.

Information on how to ship your materials back after the show has ended can be found in the Exhibitor Services Manual (ESM).